Accounts Payable Associate I

Jenson USA

Riverside, CA, USA

Full time

Jun 17

Summary:

The Accounts Payable Associate I position provides lead direction for accounting and clerical tasks related to the maintenance and processing of accounts payable transactions and vendor account maintenance.

Essential Responsibilities

  • Create invoices within the ERP system, paying close attention to terms, discounts, and charges.
  • Review and verify purchase order receipts for quantity and pricing accuracy.
  • Match inventory related invoices to purchase order receipts escalating discrepancies to the Replenishment team.
  • Ensure that all invoices are created, reconciled, and entered in a timely manner. This includes both inventory vendors as well as service vendors as needed.
  • Maintain and review open purchase order receipts utilizing system reporting.
  • Reconcile vendor account statements regularly.
  • Maintain communication with related departments.
  • Maintain vendor files both digital and paper.
  • Process vendor payments and biweekly payables batches as needed.
  • Assist in the development of controls and efficiencies as it relates to the AP function.
  • Other duties as assigned and determined by business needs.

Qualifications

  • Associate degree in Accounting or related field.
  • In lieu of a degree, 2 years of invoice or entry-level accounting experience is required.
  • Strong communication skills, both verbal and written.
  • Strong planning, organizational, math, and analytical skills.
  • Ability to meet deadlines and remain detail oriented.
  • Must be a proactive problem-solver with good follow-through.
  • Must be a self-starter, and able to work with minimal supervision.
  • Proficiency in the Microsoft suite, (Outlook, Word, and Excel).
  • Experience with Microsoft Dynamics 365 a plus.

Skills/Abilities We Look For

  • Adaptability- demonstrates flexibility with change.
  • Organization- effectively balances conflicting priorities to manage workflow, ensure completion of essential projects, and meets critical deadlines.
  • Proactive Anticipation of Needs- utilizes analytical skills and broad understanding of the business to effectively address problems and acts to prevent them.
  • Communication- listens to understand the needs; speaks with confidence using clear and concise language, produces well-thought-out professional correspondence that is free from grammatical and spelling errors.
  • Service-Oriented- interacts professionally with leaders, customers, vendors, and team members. Promptly responds to requests with accuracy and a courteous demeanor.
  • Team Player- works as a competent member of the team, willing to support others.
  • Computer/Technical Savvy- is proficient in using standard office equipment. Demonstrates advanced proficiency by adapting to new technology and easily acquiring new technical skills.
  • Judgment- exhibits sound judgment and the ability to make reasonable decisions in the absence of direction. Swiftly refers problems/issues to the appropriate person when necessary.
  • Initiative- works effectively while asking for direction when needed.

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